What services are provided through Professional Employer Organizations?
Complete payroll management, online payroll services, workers' comp insurance, a large variety of employee benefit options and professional human resource management.
What is a leasing quote based on?
Your proposal will be based on the five employee-related cost factors you currently have, nothing more, nothing less. They include:
FICA: Employee matching Social Security and Medicare
FUTA: Federal Unemployment Tax
SUTA: State Unemployment Tax
WORK COMP: Rates vary by job duties (ex: painting, sales, clerical) with each business.
ADMINISTRATION: All of the internal employee personnel work involved in running your business. These services include complete employee payroll administration, professional HR services, workers' compensation and benefit claims management.
How can I receive quotes?
For a quick proposal, simply fill out the form on our get quotes page. If we need more information based on your request, we'll call or e-mail you with those questions. If we're able to move forward immediately with a PEO proposal, you can expect to receive quotes within a day or two.
How do we receive employee payroll checks?
You have options for receiving employee checks. A majority of owners choose to have their business' payroll sent by courier, where each paycheck is secured in individual envelopes. These provider also offer free direct deposit, or even remote online services, so that you can print checks right at your office.
How do I get the payroll information to the leasing company?
Payroll outsourcing is easy and can be done in a variety of ways, depending on which is most convenient to you. Options include online reporting (through a secured network), faxing or calling in your employee payroll.
How quickly can I expect to receive payroll from the PEO company?
If you choose remote printing, your provider can send payroll almost immediately. Otherwise, most organizations offer a 24-hour turnaround courier service (FedEx) if payroll is reported by noon the day before payday. You can determine your processing and delivery dates with your provider.
Whose bank account is the employee payroll drawn from?
Depending on the provider, checks can be drawn off their account or yours. In most cases, the payroll is drawn off the Professional Employer Organization"s account. This benefit here is less administrative work by writing one check to cover everything (payroll checks, employer related taxes, workers' comp insurance and administrative fees) and avoiding check reconciliation.
However, some employers prefer some extra "float"Â by having the payroll taxes, work comp and administrative charges taken out. In this scenario, processing is performed in the same manner, but the paychecks "clear" as the employees make their deposits off your account.
How do the leasing companies receive payment for the payroll?
Depending on the company and your preference, there are number of ways payment can be made. They include: cashier's check or company check when payroll is delivered, automatic withdrawal (ACH) from your account, and wire transfer.
What do I receive with my payroll?
Besides paychecks, you can expect a detailed invoice, a payroll register and an input sheet for your upcoming payrolls. Depending on your business, you may require special reports for departments or job costing, as well.
Are there advantages for my business in regards to workers’ compensation insurance?
Yes, there are a number of ways to save on workers' comp with an employee leasing provider. Unlike traditional "stand-alone" policies, you don't have the large down payments or annual state expense fees. Many times there are no deposits required at all. Most businesses also receive discounted rates that aren't accessible with traditional policies. And because workers' compensation is based on wages, premiums are withdrawn with your pay cycle, saving you time and the frustration of audits.
How does human resource outsourcing benefit me?
From hiring to termination, professional human resources from professional employer organizations have become increasingly invaluable to employers in maximizing their return on investment. Communicating employee expectations, pay rates and reviews, even unemployment claims and immigration documentation, are just a few of the dozens of HR service benefits provided.
Why does the Professional Employer Organization concept work?
Simple: PEOs allow you to concentrate on work that affects your bottom line. The small business administration (SBA) estimates that employers spend up to 40% of their time dealing with non-income producing administrative tasks. Consider what you could accomplish if all of your time, energy and focus evolved around ways to create more profits instead of dealing with the headaches of payroll systems and HR management.
We have a unique payroll system, can the company adapt?
Employee leasing organizations work with business owners who employ from 1 to more than 1,000 employees in different industries, states and professions. Not every organization is equipped to handle unique payroll systems, but we can help you access those who do.
Who is responsible for the employees' wages and employment taxes?
The leasing provider assumes responsibility and liability for payment of wages and compliance with the rules and regulations governing the reporting and payment of federal and state taxes on wages paid to employees.
How are these services recognized at the state and Federal levels?
PEOs operate in all 50 states, and many states provide some form of specific licensing, registration or regulation. These states statutorily recognize these companies as the employer or co-employer of worksite employees for many purposes, including workers' compensation and state unemployment insurance taxes. The IRS has accepted the right of a PEO to withhold and remit federal income and unemployment taxes for worksite employees.
Who is responsible for state unemployment taxes?
The PEO assumes responsibility and liability for payment of state unemployment taxes, and most states recognize these service providers as the responsible entity. In those states that require the professional employer organization to report unemployment tax liability under its clients' account numbers, the PEO still manages this responsibility.
What are the differences between Employee Leasing and Professional Employer Organizations?
Although many still view these two staffing arrangements as the same - they are in fact quite different. The term "employee leasing" means different things to different people and has been, and continues to be, used in many diverse contexts. The confusion surrounding this terminology is one reason the National Association of Professional Employer Organizations (NAPEO) has been active in defining and distinguishing the concept; however, many commentators, regulators and statutes use the terms interchangeably.
Through the use of a PEO relationship, client companies make a long-term investment in their workers because in most cases, the leasing service provides access to health insurance, retirement savings plans and other critical employee benefits for their worksite employees. In the event a PEO relationship is terminated, the co-employees will cease to work for the leasing organization but will continue as employees of the client.
How many Americans are employed in a co-employment PEO arrangement?
It is estimated that 2-3 million Americans are currently co-employed in a PEO arrangement. PEOs are operating in every state, and the industry grows about 20-30% each year. Today, there are approximately 2,000 organizations, responsible for more $18 billion in annual employee wages.